Working with Appliance Templates

The appliance templates are latest, preconfigured, ready-to-use SAP solutions that can be instantly deployed into your own public cloud accounts (Amazon Web Services, Microsoft Azure and Google Cloud Platform) to kick-start your SAP projects within few hours. They are targeted mainly for test, demo, and evaluation purposes hence their infrastructure costs and provisioning times are optimized.

Prerequisites

You have the access credentials of the corresponding cloud provider and the authorizations to use them.
Recommendation

You can use the real-time cost calculator to get an estimate for the cloud provider costs. This is especially useful for new users who would like to get an estimate for the cloud provider costs for their preferred region and for the target appliance template by choosing Calculate Cost in its header details then select the cloud provider and a region of your choice to get a cost forecast. SAP Cloud Appliance Library provides an estimated snapshot of the allocated costs and cannot be made accountable for this estimate. Ensure that you are familiar with the pricing offerings of your cloud provider.
Here you can check also your cloud provider capacity planning for the creation of your appliance. For example, the required storage (see the Storage column), the CPU and the memory (see the Size column) for each virtual machine in the appliance template.
Note

Using an appliance created from an appliance template in SAP Cloud Appliance Library will generate infrastructure costs from the cloud provider. The charges vary based on the size of the system landscape and the time for which the appliance is active.
If you are not using your appliance, you can suspend it to reduce your costs. When you suspend an appliance, the cloud provider does not release the resources associated with that appliance. For more information, see Suspending an Appliance.
If you no longer need the appliance, you can terminate it. No further cloud provider costs will be generated. However, the data associated with the appliance is lost irrevocably when the appliance is terminated. For more information, see Terminating an Appliance. To save the data, suspend the appliance instead of terminating it.
You can check the cost forecast for the cloud provider infrastructure while you are using the appliance. To do so, choose Create Appliance for an appliance template and in the wizard, configure a sample scheduling of your usage. A cost forecast is displayed on the right side of the wizard. This forecast is valid for the selected cloud provider. If the appliance has already been created, you can check the cost forecast in the appliance details header.
You can define a daily and weekly scheduling as well as a termination date for the appliance. The system automatically calculates the cost forecast for the appliance depending on the selected region, virtual machine sizes, and schedule configuration.
If you want to familiarize yourself with the pricing models and current rates of the cloud provider, go to the provider`s portals and check the pricing section.
If you want to use an appliance template with а subscription period, you have to fulfill the following requirements:
- To own SAP Product Licenses for the required appliance template
- To purchase the SAP Cloud Appliance Library subscription
  Caution
  
  When you purchase an SAP Cloud Appliance Library subscription, you decide how many active appliances you want to have at once. You can even mix and match the different appliance templates within a subscription period, as long as the number of active appliances at any given time doesn't exceed the number covered by your subscription.
  If you already subscribed and you want to increase the number of active appliances in the SAP Cloud Appliance Library, choose My Subscriptions on the main menu to see where you can purchase another subscription.
  Each SAP Cloud Appliance Library subscription is renewed automatically by the initial subscription period. You can terminate your subscription effective upon the end of the initial term or any renewal term by notifying SAP at least 30 days prior to the end of the current term. If you have purchased your subscription on www.sapstore.com, go to SAP Store My Account Subscriptions and cancel the subscription. Otherwise, contact us at cal.admin@sap.com.
  For more information about the quota and usage of your subscriptions, see My Subscriptions on the main menu of the SAP Cloud Appliance Library.
Otherwise a validation message will be displayed to fulfill these prerequisites and unlock the appliance template. For more information, see Unlocking Appliance Templates.
If you want to create an appliance from an appliance template during its free trial period and you want to continue using this appliance, you have to unlock this appliance template.

Note

You cannot unlock Educational appliance templates.
You could switch the license agreement of the Developer Edition appliance templates from SAP Developer License Agreement to SAP Product License Agreement by choosing Activate Product License.

Remember

If you want to check the license status of your appliance, go to the appliance details and open the License Status tab. If the appliance is not licensed or license keys are required, you will find instructions on how to license your appliance.

Process

The process for using an appliance template is as follows:

Log on to SAP Cloud Appliance Library (https://cal.sap.com/). When you are initially signed on to the library, you become an SAP Cloud Appliance Library administrator in your own tenant.
If you want to sign in to another tenant of SAP Cloud Appliance Library, you have to apply for a user by using the access URL of the library that your contact sent you. For more information, see Applying for a User in SAP Cloud Appliance Library.
In the Appliance Templates tab page, select an appliance template and choose Create Appliance. For more information, see Creating an Appliance.
Note

You can find an additional information for the appliance template by opening the Getting Started Guide link.
Connect to the appliance. For more information, see Connecting to an Appliance.

Related Information

Authorization

Key Concepts